DPT Program Coordinator
-
Main Campus, Oklahoma City, Oklahoma, United States
-
Opening at: Jan 15 2026 - 09:00 CST
VP Area: DPT Program
Department: DPT Program
FLSA Status: Non-Exempt
Benefit Eligibility: Yes
The DPT Program Coordinator coordinates several key aspects of the DPT Program operations including accreditation, program development support, and a range of administrative activities. The Coordinator reports to the DPT Program Director and works closely with DPT faculty and program staff.
- Minimum of two years of directly related experience in academic program coordination and support including academic operations, departmental budgets, project coordination, office management, event planning support, student activities and/or related experience.
- A suitable combination of education and experience may be substituted for minimum qualifications.
Preferred Qualifications:
- Experience in higher education setting
Demonstrate an attitude and behavior that reflects the values and mission of the program and University.
- Program Accreditation and Continuous Program Improvement
- Support the DPT program director by developing and maintaining effective management systems centered on the accreditation and continuous improvement objectives of the program
- Facilitate ongoing accreditation activities and continuous program improvements, including written self-studies or reports, data collection and analysis, evaluation and assessment activities, and preparation for site visits
- Coordinate comprehensive program evaluations under the direction of the DPT program director
- Support DPT program operations under the direction of the DPT program director
- In support of the DPT program director, ensure that all program operations are in compliance with the Commission on Accreditation in Physical Therapy Education (CAPTE)
- Complete annual surveys as required by CAPTE for continued accreditation
- Program Development
- Establish and maintain community partnerships for new or ongoing DPT program initiatives
- Assist the DPT program director in identifying opportunities for interprofessional education
- Assist in creating, scheduling, maintaining, coordinating, and executing interprofessional events and activities for the DPT program
- Administration
- Oversee the administration and daily operations of the DPT program
- Implement, interpret, and administer policies and procedures of the DPT program and campus
- Identify opportunities for operational improvement and facilitate implementation
- Provide support for DPT program faculty and staff searches in coordination with the policies and procedures of the Department of Human Resources
- Provide organizational support of the faculty and staff performance evaluation process
- Assist the DPT program director, faculty, and staff in the planning and implementation of program events and meetings, including program meetings, faculty/staff retreats and other program/committee functions as directed
- Coordinate the operational tasks involved in the day-to-day administration of the DPT program including application, admissions and registration processes Coordinate the student selection process with the Director of Graduate Admissions and the Physical Therapy Centralized Application Service (PTCAS)
- Participate in all efforts to promote and publicize OCU DPT program
- Develop, design, and update program materials such as handbooks, reports, web content, and marketing documents in collaboration with DPT program director
- Create informational materials, recruitment brochures, and website content describing OCU DPT program
- Collect and enter information into databases to track DPT program professional activities
- Arrange and coordinate travel for DPT program faculty, staff, and guests
- Administer budgets, monitors expenditures, and manage financial planning for materials and equipment in collaboration with DPT program director; maintain and monitor DPT program budgets in university accounting systems and provide financial statements and summaries for the DPT program director
- Maintain communications and contracts with all agencies providing educational technologies for DPT program (e.g., MedBridge, TrueLearn, EHRGo, etc.)
- Coordinate new student orientation logistics, programming, and event execution as assigned by the DPT program director
- Arrange and coordinate NPTE prep courses, practice exams, and initial licensure documentation
Knowledge, Skills and Abilities:
- Strong leadership and organizational skills including attention to detail and ability to manage multiple priorities and meet deadlines
- Ability to work independently as well as part of a team
- Initiative and judgment to independently resolve issues and make informed recommendations
- Technical fluency including MS Office Suite or other commonly used software, application, and technology
- Ability to work and effectively communicate with a diverse group of constituents including university officials, faculty, students, agencies, etc.
- Ability to compile, manage, and interpret data using databases or other data management tools
- Knowledge of university financial processes including budgeting and accounting
- Mathematical skills to support program fiscal operations
- Ability to assess project management needs and to select and outsource projects to appropriate parties, as required
- Demonstrated skill in writing, with some grant writing experience preferred
- Ability to maintain a positive attitude and outlook while prioritizing and multitasking under pressure amid deadlines
- Ability to maintain discretion and confidentiality
Physical Demands and Working Conditions:
- Work is primarily indoors with frequent deadlines and interactions across departments, but requires the incumbent to be in an outdoor environment when traveling between campus buildings or off campus
- Standard office hours are 8:00 a.m. to 5:00 p.m.
- Attendance at evening and weekend events is required
- Off-campus, state and regional travel is required
- Incumbent will be exposed to frequent noise caused by telephones and office machines
