Position Summary:

The Accounts Payable Manager has overall responsibility for day-to-day operations and administration of accounts payable activities including timely and accurate transaction processing, vendor relations, reconciliations, and other activities.

The Accounts Payable Manager provides training and oversight for accounts payable staff. The Manager reports to the Assistant Controller and is a member of the Financial Accounting Services team.

Minimum Qualifications:

• A minimum of three years of experience in providing financial services in addition to at least one year of experience in supervising personnel.

Preferred Qualifications:

• Experience in higher education, education, and/or non-profit environments is preferred.

Job Duties:

• Demonstrate an attitude and behavior that reflects the mission and values of the department and the university.
• Lead daily accounts payable operations, ensuring timely and accurate processing of payments.
• Manage and review the work of accounts payable staff to ensure accuracy, compliance, timeliness, customer service, and other quality measures.
• Supervise AP staff including interviewing, hiring, training, scheduling, and performance monitoring; develop and support a cohesive accounting team.
• Train the Accounts Payable Coordinator to serve as back-up to the Manager when needed.
• Oversee and manage the production of 1099s, sales tax filings, and other tax reporting and documentation.
• Oversee the expense reporting process and administration of the university’s expense management application (Chrome River).
• Manage the university’s vendor database by ensuring accurate setup, maintenance, and periodic audits of vendor records; oversee the collection, verification, and secure storage of required documentation (e.g., W-9s, banking details), ensuring compliance with university policies and IRS regulations.
• Ensure adherence to internal controls, university policies, and external regulations, particularly expense policies and independent contracting procedures.
• Initiate and oversee month-end, quarter-end, and year-end closings and reconciliations as they relate to payables and related liabilities.
• Perform and oversee complex reconciliations and resolve accounts payable issues through research and analysis.
• Oversee the annual audit process for the accounts payable team, including timely completion of audit papers and serving as liaison with auditors.
• Develop and conduct training programs to help university constituents understand purchasing and payment practices and procedures.
• Identify and implement process improvements and evaluate emerging systems and technologies to enhance accounts payable efficiency.
• Maintain a working knowledge of the University’s integrated administrative information system (Banner).
• Build and maintain a culture of customer service across all accounts payable functions.
• Assist the Controller and/or Chief Financial Officer with special projects.
• Perform other duties as assigned.